Procurement and Accounts Intern

Department: Operations

Reports To: Accountant Clerk

Duty Station: Bujumbura

Contract Duration: Professional Internship 4 months

Job Purpose

The Procurement and Accounts Intern will provide administrative and operational support to the Operations Department. The intern will assist in procurement processes, supplier management, inventory tracking, financial record keeping, payment processing, and other accounting functions while gaining practical experience in procurement and financial management.

Key Responsibilities

Procurement Support

• Assist in the preparation and processing of purchase requisitions and purchase orders.
• Support the sourcing and evaluation of suppliers and service providers.
• Obtain and compare quotations from vendors as required.
• Follow up with suppliers on deliveries and order status.
• Assist in maintaining procurement records, contracts, and supplier databases.
• Support the receiving and verification of goods and services delivered.
• Assist in inventory tracking and stock management.
• Ensure procurement documentation is complete and properly filed.

Accounts and Finance Support

• Assist in the preparation of payment vouchers and supporting documents.
• Support the processing of supplier invoices and expense claims.
• Assist in maintaining accurate financial records and filing systems.
• Support bank reconciliations and account reconciliations.
• Assist in data entry into accounting and ERP systems.
• Help prepare payroll-related documentation as assigned.
• Support month-end and year-end financial closing activities.
• Assist in the preparation of financial reports and schedules.

Administrative Support

• Organize and maintain procurement and finance files.
• Assist in preparing reports, correspondence, and documentation.
• Support compliance with company policies and procedures.
• Participate in audits by providing required documentation.
• Perform any other duties assigned by the supervisor.

Qualifications

Education

• Diploma or Bachelor’s Degree in Procurement and Logistics, Accounting, Finance, Business Administration, Commerce, or a related field.
• Recent graduates are encouraged to apply.

Experience

• Previous internship or practical experience in procurement or accounting is an added advantage but not required.

Skills and Competencies

• Basic understanding of procurement and accounting principles.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Strong numerical and analytical skills.
• Good organizational and time-management abilities.
• Attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality.
• Willingness to learn and work in a team environment.
• High level of integrity and professionalism.

Learning Objectives

During the internship, the intern will gain practical experience in:

• Procurement planning and supplier management.
• Purchase requisition and purchase order processing.
• Financial record keeping and accounting procedures.
• Invoice processing and payment procedures.
• Inventory management and stock control.
• Financial reporting and reconciliation processes.
• Use of accounting and procurement systems.

Key Performance Indicators (KPIs)

• Accuracy of procurement and accounting records.
• Timely processing of procurement and finance documents.
• Proper filing and maintenance of records.
• Compliance with procurement and finance procedures.
• Ability to meet assigned deadlines.
• Demonstrated learning and professional growth.